School Fee Management and Financial Planning

The termly cash pattern

Fees arrive in a burst; salaries and running costs are monthly. Without planning, term three becomes a scramble.

Build a term budget

Budget enrolment conservatively, then plan staffing and capital spending against the lower figure. Hold a reserve equal to at least one month of payroll.

Manage fee collection professionally

• Publish the fee policy and payment plan before term begins
• Track balances per learner, not per family, and reconcile weekly
• Offer structured instalments rather than informal arrangements
• Escalate arrears early and respectfully

Separate capital from operations

Building projects funded from operating fees create term-end pressure. Ring-fence capital funds.