From spreadsheet chaos to consolidated stewardship reporting in 90 days
National Church Network (12 parishes)
Twelve autonomous parishes reconciled tithes and offerings on disconnected spreadsheets. The board could not answer basic stewardship questions and external audit findings were repeating year over year.
Deployed a unified chart of accounts, restricted-fund tracking and a shared QuickBooks Online tenant with parish-level classes. Instituted a monthly close calendar with partner-level review before board release.
- 1Week 1–2: Diagnostic, fund mapping and stakeholder interviews with senior pastors and treasurers.
- 2Week 3–6: Chart of accounts rebuild, opening balance migration, contribution-management integration.
- 3Week 7–10: Parallel run, treasurer training and dashboard rollout to the board of trustees.
- 4Week 11+: Monthly close operated by Soteria virtual accounting team with quarterly stewardship review.
Board now receives a consolidated stewardship pack by the 7th of every month. External audit issued a clean opinion with zero management-letter points in the first full year.
| Metric | Before | After |
|---|---|---|
| Close cycle | 22 days | 5 days |
| Fund reporting accuracy | 82% | 99.6% |
| Audit findings | 14 | 0 |
| Trustee reporting SLA | 36% | 100% |
"For the first time in a decade our trustees can see every parish on one page. Soteria brought discipline without bureaucracy."
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